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How to be productive with Microsoft Teams

 

It has been here since the beginning of this year: Microsoft Teams. Suddenly, it is a lot easier to work together while being on different geographical locations, within your own safe, digital business environment. More and more partners and clients have started working with Microsoft Teams. Yet some still find some difficulties in making it part of their daily work routines. The technique does not show how to handle it practically. And when you are not careful, it could have a negative effect on your productivity.

 

Jason Fried, founder and CEO of Basecamp, has learned through experience that there is a wrong way to use it. He has been working with comparable tools since 2006, as his organisation consists of a team operating in 16 different countries on multiple continents. In his blog “Is group chat making you sweat?” he talks about the negative effects a group chat can have. If you do not pay attention to the way you use it, it can be very tiring or give the wrong idea of consensus. Thankfully, there are also plenty positive effects which he shares. Thanks to this technique he was able to establish a successful company where employees feel involved in the company, their work and other colleagues despite the geographical distance between them.

A lot of people think they are good at multitasking and therefore, will not face these problems, but this is not the case. In the article “Multitasking is the best way to do lots of subpar work” Jerome Iveson unravels the myth of multitasking: “In his research, MIT neuroscientist Earl Miller discovered that when people think to be multitasking, they are actually quickly switching from one task to the other and every switch has a negative effect on the cognitive thinking process. This is also known as  cognitive costs; this could be the time it costs you to delve into the matter again, the fact that doing one thing obstructs you from doing something else at the same time, and so on. Because so much is happening at the same time, the production of cortisol, the stress hormone, increases. This makes you feel exhausted, even early in the work day.” He also gives some practical advice to stay focused and block out distractions. A few tips are: use noise-cancelling headphones, create an isolation space and plan a “do not disturb” time in your schedule.

 

Work happy!

 

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